Company Description

Founded in 1986, Peter Evans & Associates Solicitors is a well-established law firm based in Newcastle, NSW. With decades of experience, the firm specializes in estate planning matters, including estate, health, and legacy needs. Additionally, the firm has expertise in various legal areas such as conveyancing, leasing, business law, employment law, criminal law, family law, and personal injury. Peter Evans & Associates is committed to providing professional and client-focused legal services to support diverse legal needs.

Role Description

The Legal Receptionist/Office Assistant position is a full-time, on-site role located in Newcastle, NSW. The primary responsibilities include managing front-desk operations such as greeting clients and answering calls, scheduling appointments, maintaining the reception area, and assisting with administrative tasks. Additionally, the Legal Receptionist will provide support with legal document preparation and correspondence, ensuring efficient communication and operations within the office.

Key Responsibilities

Reception Duties

• Greet clients and visitors in a professional and welcoming manner
• Answer and direct incoming phone calls
• Manage the reception email inbox, including timely distribution of court-related correspondence

File Management

• Open, maintain, and close physical and electronic client files using our case management software, LEAP
• Manage scanning, filing, and document organisation
• Support legal secretaries with document preparation, printing, and archiving tasks

Office Support

• Collect and distribute daily incoming mail and coordinate outgoing mail and couriers
• Manage office supplies and stationery
• Assist with stationery ordering, printer maintenance, and general office supplies
• Liaise with building contractors, maintenance providers, and other external services where required
• Maintain the office and kitchen areas in a clean, tidy, and organised manner
• Prepare coffee and tea for the Principal and clients when required
• Assist the Principal with ad hoc tasks

About You

The successful candidate will have:

• Previous reception and/or administration experience (legal industry experience highly regarded)
• Excellent communication and interpersonal skills
• Strong attention to detail and organisational skills
• The ability to multitask and prioritise effectively
• A professional presentation and positive attitude
• Confidence using Microsoft Office programs and general office technology
• The ability to work independently and as part of a team
• A proactive attitude and willingness to assist wherever needed
• A willingness to learn and grow within the role

What We Offer

• Long-term stable employment
• Supportive and friendly team environment
• Opportunity to develop valuable legal administration experience
• Varied and interesting workload
• Immediate start available for the right candidate
• Salary dependent on experience

If you are enthusiastic, dependable, and looking to build your career within the legal industry, we would love to hear from you.

Pay: $26.95 – $32.45 per hour

Work Location: In person