Administration Manager

Administration Manager - Retail Property
Two permanent part-time opportunity Split across two sites
Join a collaborative team with supportive management
Support the day-to-day operations of a retail shopping centre portfolio
Sydney Land of the Gadigal people

About the role:
CBRE is seeking an experienced Administration Manager to support the day-to-day operations across two smaller-format retail shopping centres, Norton Plaza and Glenrose Village, located in Sydney’s North. Reporting to the Centre Manager, this is a hands-on and autonomous role providing critical administrative, financial and operational support onsite.
The role supports both centres and is structured to provide strong onsite presence and continuity at each location. While the preference is for one permanent full-time Administration Manager to support both sites, flexible arrangements may be considered, including a split structure across the two centres depending on experience, availability and business needs. This makes the role well suited to an experienced administrator seeking long-term part-time work, including flexibility around school hours.

The Opportunity:
As Administration Manager, you will act as the operational hub for the centres, working closely with Centre Management and internal stakeholders.

Key responsibilities include:
Overseeing day-to-day centre administration and office operations
Managing accounts payable and receivable, including tenant invoicing, on-charges and arrears
Maintaining rental schedules, lease data, financial records and centre documentation
Supporting budgets, monthly reporting, reconciliations and financial controls
Acting as the key liaison for tenants, contractors, client accounting and internal CBRE teams
Providing front-of-house support and assisting with facilities and contractor coordination

About you:
You are an experienced and capable administration professional who thrives in a retail property or commercial property environment and enjoys being the trusted second-in-command onsite.

You will bring:
Proven experience in retail or commercial property administration
Strong capability across accounts processing, arrears management and reporting
High attention to detail with strong organisational skills
Excellent communication skills and a customer-focused mindset
Strong proficiency in Microsoft Office (Word, Excel, Outlook)
The ability to explain financial or operational information clearly and practically
Why join CBRE?
At CBRE, you’ll be supported by a collaborative and values driven organisation where people are empowered to make an impact. You’ll join a stable retail property portfolio and work closely with experienced leaders in a role that offers autonomy, trust and long term opportunity.
CBRE offers a broad range of educational, financial, lifestyle, health and wellbeing benefits, along with corporate discounts and paid volunteer days. As a family friendly employer, we support flexible working arrangements where possible and encourage balance alongside building a rewarding career.

Applicant AI Use Disclosure:
We value human interaction to understand each candidate's unique experience, skills, and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.
Please note the successful applicant will be required to undertake pre-employment background screening by our external third-party provider.
We look forward to hearing from you!
#WeAreCBRE