Invoicing & Administrative Clerk/Associate

Role Overview

The Invoicing & Administrative Clerk supports the Gordon Brothers finance and operations (C&I and Retail) teams with invoicing and general administrative tasks. This role contributes to the smooth running of day-to-day business activities within a professional services environment. This role is based in Australia, and applicants must reside in Australia.

Key Responsibilities

Invoicing Support

• Prepare and issue client and purchase invoices in accordance with engagement terms and internal processes

• Check invoice details such as entity names, addresses, pricing, and quantities for accuracy

• Track outstanding invoices and assist with follow-ups as required

• Respond to billing queries and escalate issues when needed

• Maintain accurate and organised records of invoices, payments, and supporting documentation

Operational Administrative Support

• Provide day-to-day financial administrative support to the C&I and Retail teams

• Assist with coding, data entry, filing, and document management

• Support month-end activities such as reconciling assets and expenses and preparing sales reports

• Coordinate and maintain supplier accounts for Gordon Brothers as a client

• Assist with document preparation

Skills & Experience

Essential

• Experience in an administrative, finance support, or office-based role

• Strong attention to detail and numerical accuracy

• Basic understanding of accounting or invoicing principles

• Proficiency in Microsoft Office, particularly Excel

• Strong organisational skills and the ability to manage multiple tasks

Desirable

• Experience using invoicing or accounting systems such as Xero, NetSuite, or QuickBooks

• Qualification or study in Business Administration, Accounting, or a related field

Key Attributes

• Well organised and reliable

• Proactive with a willingness to learn

• Comfortable working collaboratively within a team environment

• Professional and customer-focused approach