Executive Assistant

12-month contract

Omnicom Media, the media services division of Omnicom Group Inc., designs ecosystems for growth. Powered by the Omni Intelligence Platform, Omnicom Media connects best-in-class capabilities that enable our full-service media agencies OMD, Initiative, PHD, UM, Hearts & Science and Mediahub to deliver more relevant and actionable consumer experiences, more productive and proactive client experiences, and more collaborative and rewarding talent experiences for the more than 40,000 people serving the world's leading brands in Omnicom Media agencies around the globe.

At Omnicom Media Group, our people are our greatest asset. We are committed to fostering an inclusive environment that attracts, engages and retains the best possible talent. Our diversity of experiences, backgrounds, locations, viewpoints and ideas is what makes us a great place to work and differentiates us as an employer of choice.

Your Role:

We are seeking a highly organised, proactive, and professional Executive Assistant to provide high-level administrative and strategic support to our senior executive team for a 12-month contract This role requires a detail-oriented individual who can manage complex schedules, coordinate key projects, and act as a trusted partner to executives in a fast-paced and dynamic environment.

You play a critical role in supporting the Chief Marketing Officer, Chief Commercial Officer, and one other exec leader.

Key Responsibilities:

• Provide comprehensive administrative support to senior executives, including calendar management, travel coordination, and meeting preparation.
• Act as the primary point of contact between senior leadership and internal/external stakeholders, ensuring effective communication and follow-up.
• Manage and prioritise incoming requests, emails, and correspondence on behalf of executives.
• Coordinate and organise internal and external meetings, events, and presentations, including preparing agendas, materials, and minutes.
• Handle confidential and sensitive information with discretion and professionalism.
• Support project management initiatives by tracking deadlines, deliverables, and coordinating cross-functional teams as needed.
• Mentor a team of Executive Assistants nationally, helping drive a high performing Administrative function

Who are you?

• Proven experience (5+ years) as an Executive Assistant or Senior Executive Assistant, preferably supporting senior leadership in a media, marketing, or communications environment.
• Exceptional organisational and time-management skills, with the ability to multitask and manage competing priorities.
• Strong written and verbal communication skills.
• High level of discretion, professionalism, and integrity when handling confidential information.
• Flexibility to adapt to changing priorities and deadlines

Benefits

• An award-winning company culture that encourages innovation, creativity and growth
• Flexible working arrangements
• Work within a diverse team, making positive & meaningful contributions
• End of year events, loyalty leave and much, much more!
• Continuous development through our mixed learning approach
• Giving back opportunities
• Pet-friendly office

OMG is an equal opportunity employer and is committed to building a diverse and inclusive workplace. We encourage Aboriginal, Torres Strait Islander and people of all backgrounds to apply. If there is one thing that defines OMG, it is the philosophy that nothing is more important than our people. If you are interested in finding out more about this opportunity, please apply now.