POSITION DESCRIPTION

Special Projects

Position Number: P01088

Directorate: OCEO

Service: Partnerships and Special Projects

Location: Katoomba HQ

Date Created/Updated 18 June 2026

Position Classification: Band 7

POSITION PURPOSE/OBJECTIVE

This position provides high-level project support to the CEO and Program Leader,
Partnerships and Special Projects. The Project Officer supports key organisational
projects that deliver high quality outcomes, on time and within budget.

This position will also provide high level administrative and executive business support to
Office of the Chief Executive Officer and will develop and support systems and processes
to ensure the efficient and effective delivery of outcomes by the OCEO.

RELATIONSHIPS

Reports to: (Position Title) Program Leader, Partnerships and Special Projects

Reports to: (Position Number) P00858

Staff Responsibility: Nil

teams, including managers and Directors

City Deal, Western Sydney Health Alliance
etc.

• Other External Government Agencies
• Legal Counsel
• Universities and research programs
• Consultants engaged for Planetary Health

Initiatives

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KEY RESPONSIBILITIES

This position is responsible for:

• Providing high-level administrative support to the CEO and Program Leader,

• Preparing straightforward reports, documents and presentations to a wide range of

• Assisting and supporting events, workshops and meetings, including preparation of

• Assisting with the preparation, updating and distribution of project schedules, budgets

• Providing back up and support to the Executive Assistant to the CEO when required.

• Providing quality and effective customer service and responding to a broad range of

• Researching and analysing information and data on a range of issues pertinent to a

• Developing and implementing business and administrative processes and systems

• Other project, administrative and office management-related project officer duties, as

Guiding Principles

• We act as one organisation responding to the changing needs of our community while

• We are strategy led, driven by our Community Strategic Plan with clear priorities and

• We are service focused we continuously improve service provision and provide

• We collaborate and work together to achieve our outcomes

• We ensure safety and well-being is at the centre of our organisation, operations and

• We are a socially, environmentally and financially sustainable organisation, living

These Guidelines complement the Council’s adopted Values of: Work Together; Work
Safe Home safe; Service Excellence; Value for Money; Trust and Respect; and,
Supporting Community.

Workplace Health & Safety

Ensure compliance with WHS obligations and responsibilities as outlined in Councils
policies and procedures and under the relevant WHS legislation. These include but are
not limited to: identifying potentially unsafe situations or work practices and notifying your
Supervisor or Manager (or the Health, Safety Manager/Area Safety Representative);
never performing a task that you believe is dangerous or for which you do not have the
experience, or have not received appropriate instructions and training or where the correct
equipment to carry out the task safely is not available; always work in a safe manner and
in accordance with safety instructions, where applicable; use the work equipment supplied
for the job, in accordance with the manufacturer's instructions), and any personal
protective equipment, which the Council deems necessary and has provided; be safety

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aware and report any actions to your line manager which will assist the Council to meet
its legal workplace health and safety obligations.

You have the right to cease or direct cessation of unsafe work. In addition, you are required
at all times to comply with Councils Asbestos Management Plan and Policy.

COMMUNICATION

The position involves communication, verbal and written, at all levels within the OCEO,
across the Council, government agencies, businesses and with the community in relation
to the business and operations OCEO and council project teams. Well-developed verbal
and written communication skills are required, as are strong negotiation skills to assist in
the resolution of challenging problems.

JUDGEMENT & PROBLEM SOLVING

A degree of independence and autonomy is required in making decisions in relation to
work priorities within agreed projects and guidelines. Judgement and problem-solving
skills are utilised to initiate change and improve work processes and to assess a number
of options for continuous improvement.

AUTHORITY

The position is required to be able to assess and remedy or refer to the day-to-day
problems that arise pertaining to projects. The position is required to complete work that
has various levels of complexity.

The position incurs operating and capital expenditure on behalf of Council in accordance
with budget to the value of $500.

SKILL, EXPERIENCE, QUALIFICATIONS & BEHAVIOURAL COMPETENCIES

Essential:

• High-level organisational and administrative skills and experience.

• Demonstrated experience of applying project, administrative, business, budgeting

• Proven ability to support the planning, management and delivery of projects

• Well-developed interpersonal skills with the ability to work well within a team and

• Well-developed written skills with demonstrated ability to prepare memos, reports,

• Demonstrated experience in providing high-level customer service.

• Demonstrated ability to be flexible, work under pressure, handle multiple tasks and

• High-level experience with information technology and, in particular with Microsoft

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• Sound knowledge and commitment to Equal Employment Opportunity and

Desirable:

• Experience working in Local Government.

• Current Class C Driver’s Licence.

• Knowledge of the following software systems – Pathways, TRIM and BIS.

• Understanding of local government functional issues and processes together with

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