Job Introduction

The Administration Assistant is responsible for the management of site administration in line with Graymont’s systems and policies, supporting the site leadership team and completing other general administration duties.

• Greet visitors and contractors and ensure they sign the visitor book in and out.
• Ensure visitors and contractors are wearing appropriate PPE, check have completed relevant safety inductions, completed key risk statements and have valid competencies prior to being given security and site access.
• Enter stock take to JDE monthly using supervisor’s stock take data.
• Order, receive and distribute goods for work orders and other supplies.
• Works with accounts payable to action overdue orders/accounts and incorrectly/incompletely coded requisitions and orders (TAPS).
• General reception and clerical duties including answering and diverting incoming calls.
• Send and receive post (couriers), order stationery and office supplies.
• Data entry including facilitate work orders through JDE.
• Complete weighbridge/dispatch responsibilities as required.
• Complete export in weighbridge and assist drivers when required.
• Assist with reporting on site production, sales and other relevant information.
• Manage and reconcile payment for cash sales.
• Assist with the document control of site administration including archiving of records under the direction of the Plant Manager.
• Restrict access to the office area to Graymont and other authorized personnel and maintain document confidentiality.
• Attend and document Site Leadership Team Meetings as required.
• Perform other duties as required by the Plant Manager and support the Management Team on ad hoc tasks within competency.
• Participate in the continuous improvement of administrative processes.
• Participate in continuous learning to develop new skills as required.