About The Role

This is a dual-focus role for someone who thrives on owning processes, keeping things moving and closing every loop.

You’ll work directly alongside our senior leadership team, splitting your time between high-level executive support and hands-on HR administration. No two days will look the same, but every day will require the same thing: discipline, follow-through, and a genuine ownership mindset.

Part 1 – Executive Assistant

You’ll be the engine behind our executive team, anticipating needs, preparing materials, and making sure nothing falls through the cracks.

• Prepare agendas, take minutes, and distribute action items for executive and leadership meetings

• Coordinate travel bookings – flights, accommodation, and itineraries for senior leaders

• Manage calendars, appointments, and scheduling across the executive team

• Liaise with internal and external stakeholders on behalf of senior leadership

• Prepare correspondence, briefing papers, and presentations ahead of key meetings

• Provide personal assistant support to executives as required

Part 2 – Human Resources Assistant

You’ll support the day-to-day HR function, keeping our people processes accurate, compliant, and moving forward.

• Prepare and coordinate employment contracts, letters of offer, and variation letters

• Maintain and update compliance registers, recruitment, workers compensation, incidents, toolbox talks, and onboarding

• Coordinate end-to-end onboarding for new starters and visa employees (482), including inductions, medicals, and IT setup

• Support recruitment activity – scheduling interviews, liaising with candidates, and tracking outcomes

• Prepare HR correspondence and general staff communications

• Keep registers current in real time

• Assist with workers compensation admin and incident reporting documentation

What We Are Looking For

Experience level matters less than how you work. We’ll prioritise candidates who can demonstrate:

• Discretion and professionalism when handling confidential information

• A background in coordination, executive support, or process-driven administration

• Confidence following up managers and stakeholders, and escalating when required

• A natural, organised approach to registers, trackers and spreadsheets

• Exposure to HR, recruitment, or safety administration (desirable but not essential)