The Administration Advisor (Executive Assistant) contributes towards the provision of strategic support across the division. This may include providing high-level administrative support across a range of areas and ensuring briefs and correspondence are quality assured and coordinated efficiently. You will provide high-level executive and administrative support to the Executive Director, as well as managers within a fast-paced, governance-heavy environment. This is a proactive EA role where you'll manage complex priorities, anticipate needs, and support the delivery of divisional outcomes aligned to IEPDs strategic priorities.

• Leading the internationalisation of education in Victorian government schools
• Delivering a range of programs aimed at helping students, teachers and school leaders to develop inter- cultural capabilities, build international networks and become global citizens
• Facilitating education-related, government to government linkages and cooperation between Victoria and other countries
• Delivering high quality services to international students in accordance with the obligations of DE as a registered provider under the Education Services to Overseas Students (ESOS) Act 2000.

• Manage a complex, high-volume diary and inbox, proactively prioritising competing demands
• Provide end-to-end executive support including meetings, travel, briefings and correspondence
• Coordinate governance processes, committees and senior stakeholder meetings (agendas, papers, minutes)
• Build strong relationships across government and external stakeholders, supporting effective engagement
• Anticipate priorities, identify issues early and drive process improvements to support workflow, including HR matters.
• Provide responsive, high-quality support in a dynamic environment with shifting priorities

• Demonstrated experience providing high level support to senior leaders
• Experience using VPS systems such as Oracle Cloud and Briefing Connect
• Strong proficiency in managing confidential information, meeting deadlines, and delivering high-quality outcomes.
• Strong organisational and prioritisation skills, with the ability to manage competing demands in a fast-paced setting
• A proactive, solutions-focused approach, with the ability to anticipate needs and confidently manage upwards (including pushing back where needed)

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