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Project Coordinator
Req ID: 7213
Posting Start Date: 16/06/2026
Advertisement End Date: 14/07/2026
Work Location: The RMH Elizabeth Street

Work on one of Royal Melbourne Hospitals most important compliance programs!

Job Description:
Project Officer, WWCC Implementation Program - Fixed Term
The Royal Melbourne Hospital (RMH)

Part Time, Fixed Term working opportunity until May 2027
48 hours per fortnight (possible opportunity to increase hours)
5 weeks annual leave, salary packaging & flexible working!

Why Join RMH?

Work on one of RMH’s most important compliance programs
Access excellent career development, wellbeing programs and employee benefits.
48 hours per fortnight (possible opportunity to increase hours)

About the Role

You will be joining the People, Culture and Communications team, working within the People Experience function on one of RMH's most important compliance programs. This is a high-visibility role that sits at the intersection of child safety, workforce compliance and people-centred operations.

Key Responsibilities

Serve as the primary point of contact for employees requiring a Working with Children Check, guiding them through the application and renewal process with clarity and care
Coordinate RMH's organisation-wide WWCC compliance program, conducting regular audits to ensure all mandatory checks remain current, valid and accurately recorded
Verify, validate and maintain WWCC documentation in People & Culture systems in accordance with legislative requirements, Child Safe Standards and organisational policy
Coordinate WWCC reimbursement processes in collaboration with Payroll and Finance, ensuring payments are processed accurately and on time
Prepare and distribute regular compliance reports and dashboards for operational leaders and senior management, clearly communicating compliance status, emerging risks and required actions
Liaise with managers and stakeholders to provide updates on outstanding actions and support timely compliance resolution
Undertake administrative tasks and ad hoc support across the People, Culture and Communications function as reasonably directed, ensuring the broader team can deliver effectively and efficiently

About you

Experience in a compliance, HR administration or project coordination role with strong attention to detail and organisational skills
Understanding of or exposure to legislative compliance frameworks, Child Safe Standards or workforce regulatory requirements
Confident communicator who can engage constructively with employees, managers and stakeholders at all levels
Ability to manage competing priorities, meet deadlines and maintain accuracy in a fast-paced environment
A proactive, solutions-focused approach with a genuine commitment to continuous improvement
Experience working with HRIS or People & Culture systems such as SuccessFactors or SAP is highly regarded

Benefits of working at RMH

Work-life balance and flexibility, with supportive rostering and hybrid work options
A high-impact role with visibility, contributing directly to RMH's child safety and regulatory compliance obligations
A values-led workplace where psychological safety, respect and speaking up are encouraged and supported
Access to Health & Wellbeing programs including Fitness Passport, Employee Assistance Program (EAP), and Staff Peer Support
Generous leave entitlements including 5 weeks annual leave, 17.5% leave loading

Interested?

Click apply to review the full job description and submit your application, including a cover letter and resume.

Interviews may commence as applications are received. Early applications are encouraged as the role may close once filled.

Name and Contact:
All appointments are made subject to a satisfactory Criminal History Record Check and satisfactory Working With Children Check. The RMH is committed to creating a culturally safe environment as a collective responsibility. We draw on our principles of self-determination, equity, accountability, and shared learning to create a culturally responsive health system that challenges how we strive for continuous quality improvement to meet the expectations of the communities and patients we serve. RMH is a child safe organisation, committed to upholding the rights, safety, and wellbeing of children and young people in line with the Child Safe Standards ( https://ccyp.vic.gov.au/child-safe-standards) . As a leader in healthcare, we recognise the need to foster a culture of equity, inclusion, and belonging. We encourage people of all backgrounds, identities, and abilities to apply, and will provide adjustments to support equitable participation.

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