About the role:

We are seeking a dynamic Personal Assistant to provide administrative support to selected Principals, based in Melbourne. This is a fantastic opportunity working alongside a talented team of architects and designers in a creative studio setting.

You will be responsible for:

• Providing administrative support to the Studio Principal, Head of Design Principal and selected Principals including managing emails, diaries, travel arrangements, credit card reconciliation and timesheets
• Creating and maintaining client records and supporting the Principals’ with maintaining client networks
• Work closely with marketing on planning events in the Melbourne studio, both internally and externally
• Providing project support including liaising with Accounting and Operations around the creation, maintenance and archiving of project records
• Providing reception back-up and support to other Senior staff
• Prepare and organise legal documents, reports, and presentations

What experience/skills you will have:

• 3 years minimum administration experience as an administrator/PA
• Advanced knowledge of the Microsoft Office Suite
• Base level knowledge of the Adobe Suite, including Indesign.
• Effective communicator at all levels
• Demonstrated time management skills and ability to prioritise
• Proven experience of being trustworthy to deal with confidential information
• You’ll be detail-oriented and able to keep things running smoothly, fostering a positive, approachable, and proactive attitude.[CB1]
• Exercise good judgement, strong initiative, and willingness to take ownership of tasks

Benefits:

We support the development of all our team through mentoring, Career Conversations twice a year, on-the-job training and formal training in both technical and soft skills.

Our active social culture includes sports teams, Friday drinks and plenty of other opportunities to get to know your colleagues. We support our new parents by paying primary caregivers’ three months’ full salary and Superannuation contributions while on parental leave, with partners receiving 2 weeks’ paid leave. We offer discounted medical insurance and have an employee assistance programme if you or your family are experiencing difficulty. We also acknowledge loyalty through our long-service award programme, plus all the little things – great coffee, fresh fruit, morning and afternoon snacks – that perk up your day.

A better future with Warren and Mahoney

At Warren and Mahoney, we believe everything is possible. 67 years of expertise has taught us that nothing great is made alone. Design isn’t a process – it’s a partnership and the best way to work is to work together.

Within our practice, we have deep expertise, a commitment to collaboration and a love of design. With a team of 300, our multidisciplinary teams work together across our seven Australasian locations with a strong culture of creativity and innovation. We are proud of our diverse and inclusive studio cultures and the variety of opportunities for our team to continually build new skills and gain experience.

Please visit our website www.wam.studio to find out more about our organisation and view our portfolio of work.

How to apply

If this sounds like you, please submit an online application with your CV.

Our hiring team will be reviewing all applications over the next couple of weeks and will let you know of the outcome accordingly.

Don’t meet every single requirement? At Warren and Mahoney, we are dedicated to building a diverse, inclusive and authentic workplace. So, if you are excited about this role but your past experience doesn’t align perfectly with every element in the job description, we still encourage you to apply. You may be just the right candidate for this or other roles.

Please let us know if you need any adjustments throughout the application or interview process. We also encourage expressions of interest from applicants interested in discussing flexible work options.

In your application, feel free to let us know what your pronouns are (for example, she/her, he/him, they/them etc).

Please note:

We are unable to consider applications from candidates that do not currently have the right to live and work in Australia. To be legally entitled to work in Australia, you should be a citizen, permanent resident, or hold a valid work visa.

We take your privacy seriously at Warren and Mahoney. As Warren and Mahoney operates in both New Zealand and Australia, we are bound by, and act in accordance with, both the New Zealand Privacy Act 2020 and the Australian Privacy Act 1988. For more information, please refer to our Privacy Statement which is available on our website Warren & Mahoney Architects | Warren and Mahoney (wam.studio).

www.wam.studio/careers