Job Reference: 1635896

About the Role

Curtin University are seeking a proactive and highly organised Administrative Officer to join our Properties, Facilities & Development (PF&D) team on a full-time, fixed-term basis until July 2027.

This diverse role provides administrative support across PF&D, working closely with Directors and key stakeholders to help ensure the smooth operation of a large and complex portfolio. You will coordinate a broad range of administrative activities, manage competing priorities and contribute to initiatives that support Curtin's facilities, infrastructure and development projects.

This is an excellent opportunity for an experienced administrator seeking exposure to a dynamic operational environment within one of Australia's leading universities.

Key Responsibilities

In this role, you will:

• Provide high-quality administrative support across PF&D, working closely with Directors and key stakeholders.
• Coordinate diaries, meetings and appointments, ensuring priorities are effectively managed.
• Organise meetings, prepare agendas, coordinate documentation and record actions where required.
• Provide reception and front-of-house support as required.
• Assist with project administration, including tracking actions, maintaining documentation and supporting project delivery.
• Coordinate internal events, workshops and stakeholder meetings.
• Prepare, edit and format correspondence, reports, presentations and other business documentation.
• Process invoices, purchase orders and other administrative transactions.
• Maintain accurate records and filing systems while handling sensitive information with discretion.
• Contribute to the continuous improvement of administrative processes and systems.

Selection Criteria

To be successful in this role, you will demonstrate:

• Demonstrated administrative experience in a busy and customer-focused office environment.
• Strong organisational and time management skills, with the ability to manage competing priorities and deadlines.
• Experience coordinating meetings, calendars, events and administrative activities.
• Well-developed written and verbal communication skills.
• Proficiency in advanced Microsoft Office applications, including Word, Excel, Outlook and PowerPoint.
• Strong attention to detail and the ability to maintain accurate records and documentation.
• Ability to handle sensitive information with discretion and professionalism.
• Strong interpersonal skills and the ability to build effective working relationships with a broad range of stakeholders.
• A proactive, flexible and team-oriented approach to work.
• Experience providing administrative support within a large or complex organisation will be highly regarded.

Role Requirements:
Your new Team: – Properties, Facilities & Development (PF&D)

Properties, Facilities & Development (PF&D) plays an important role in ensuring Curtin’s physical presence enables ongoing transformation and supports the University’s vision to be a recognised global leader in research, education and engagement. The department is responsible for the planning, delivery, maintenance and operation of great places where people come first. We are an energetic, dedicated team of academics and professionals working together to provide global solutions through quality graduates and innovative research. We encourage a progressive and diverse workplace, offering generous superannuation and salary packaging benefits. We are committed to looking after our employees by promoting health and wellbeing, and personal development opportunities.

In this role, you'll enjoy:

• Exposure to a large and complex operational environment within a leading university.
• The opportunity to work closely with senior leaders and stakeholders across PF&D.
• A varied role with diverse administrative and coordination responsibilities.
• Valuable experience within the higher education sector.
• A fixed-term opportunity offering internal networking and professional development opportunities.

About Curtin University

Curtin University proudly stands among the top one percent of global universities according to the ARWU 2025 rankings. We are an energetic, dedicated team of academics and professionals working together to provide global solutions through quality graduates and innovative research. Curtin is a welcoming space where integrity, respect for one another, courage, excellence, and impact are essential to everyday life. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information, please visit our Diversity and Inclusion page - https://staff.curtin.edu.au/discover-curtin/diversity-equity-and-inclusion-at-curtin/

What We Offer You:

This fixed-term, G05 position attracts a salary package of $83,283 - $91,103 + 17% superannuation.

Situated on Whadjuk Nyungar Country, our vibrant Bentley campus includes an art gallery, gym, childcare and medical centre, bus station, accessible parking and endless food options including a supermarket. Aside from the vibrant campus life, we offer more than just a job. Curtin offers a wide range of generous benefits, including additional leave, salary packaging, health and wellbeing services and an array of discounts for retail, travel and much more.

For more reasons to work at Curtin, please visit https://staff.curtin.edu.au/discover-curtin/

Join Us!

If this sounds like your next role, please click APPLY NOW ensuring to attach the following documents:

• Up-to-date Resume
• Cover Letter outlining your interest and demonstrating how your background meets the position’s selection criteria (noted above)

If you have any queries in relation to this opportunity or the application process, please contact our careers team on CurtinCareers@curtin.edu.au or 08 9266 9000 (option 3,1), quoting the reference number.

Applications will not be accepted via this email address, and late applications will not be accepted.

Applications close: 9pm (AWST), 7 July 2026

Please note we are not accepting applications from recruitment agencies at this time.

Curtin reserves the right at its sole discretion to withdraw from the recruitment process, remove the advert, not to make an appointment, or to appoint by invitation, at any time.