We are a modern Australian law firm with a leading reputation. We focus on exceptional service, operational excellence and being at the forefront of employee experience. We work closely with Australian and international businesses, organisations and governments.

About the role

You will be working within our high performing legal assistant team to provide clerical and administrative support to a Senior Associate and two lawyers. The Development team at Maddocks is the pre-eminent property development practice in Victoria (with a team consisting of over 50 people, including six Partners) who work and collaborate with other sections of the firm, in order to provide end to end legal advice in the property development cycle. The team prides itself on being able to assist leading developers (both listed and private) by providing outstanding and commercial legal advice in each step of the development process (from acquisition to delivery).

You will be responsible for:

• Coordination of meetings and internal/external functions
• Opening and closing of matters including e-filing and physical archiving via Aderant Expert (billing) and iManage (document management) systems
• Time entry and preparation of monthly high-volume billing
• Creating, drafting, editing, and formatting a range of legal correspondence and documents
• Reconciling expenses on a monthly basis and
• All other general ad hoc administrative duties

About you

To be suited to this position you will be a team player who prides themselves in exceeding all expectations and thoroughly enjoy working in a high energy, busy environment. You will have at least 2 years’ experience working in a similar position within a high-volume practice. Further skills that you will need to demonstrate include:

• An understanding of legal terminology
• Competent technical ability using Microsoft Office suite
• Knowledge of Aderant Exert for billing is advantageous
• The ability to produce accurate, high-quality work within set timeframes
• A strong attention to detail
• A personable, collaborative, and friendly disposition.

Why join Maddocks?

Maddocks is simply a great place to do great work. We foster a culture of collaboration, learning and engagement where you will experience:

A diverse and inclusive workplace: We have been named an employer of Choice for Gender Equality by the Workforce Gender Equality Agency (WGEA) every year since 2004 along with being named a Silver Employer at the Australian Workplace Equality Index's 2024 LGBTQ Inclusion Awards. We promote diversity internally through our Maddocks Gender Equality Network, Maddocks CALD, Maddocks Disability Inclusion and Maddocks Pride groups.

Career Development: Learn and develop through structured learning and development programs at each stage of your career and study support programs.

Community involvement: give back to the communities in which we operate through our thriving pro bono and grants programs and staff volunteering initiatives.

Work flexibly: work in a hybrid way with part of your week in the office and support to set up your home office.

Wellbeing & Benefits: access to up to 20 weeks paid parental leave, discounted gym memberships & health insurance, salary continuance insurance, Employee Assistance Program and parents and carers wellbeing programs.

Our people are our greatest advocates and we believe this is a result of our inclusive culture and focus on complex and interesting work.

To be eligible for this role you must be legally permitted to work in Australia. Please note that unsolicited applications from agencies will not be considered at this time.

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