Position Number: TBC
Directorate: Strategy & Corporate Services
Service:
Fleet, Depots & Asset Maintenance
Service
Location: Katoomba Depot
Position
Classification:
Band 5
Date
Created/Updated
22/5/2026
POSITION PURPOSE/OBJECTIVE
Provide administrative and coordination support across operational services, contributing
to the effective delivery of day-to-day activities and the continuous improvement of
systems and processes to enhance service efficiency.
RELATIONSHIPS
Reports to (Position Title): Manager Fleet, Depots & Asset Maintenance
Service
Reports to (Position Number):
PO1137
Staff Responsibility: Nil
Key Internal Relationships: Fleet, Depots & Asset Maintenance Staff
Finance
Employees of Blue Mountains City Council
Key External Relationships: Suppliers/Contractors/Consultants
KEY RESPONSIBILITIES
Guiding Principles
These Guidelines complement the Council’s adopted Values of: Work Together; Work
Safe Home safe; Service Excellence; Value for Money; Trust and Respect; and,
Supporting Community.
Workplace Health & Safety
Ensure compliance with WHS obligations and responsibilities as outlined in Councils
policies and procedures and under the relevant WHS legislation. These include but are
not limited to: identifying potentially unsafe situations or work practices and notifying your
Supervisor or Manager (or the Health, Safety Manager/Area Safety Representative);
never performing a task that you believe is dangerous or for which you do not have the
experience, or have not received appropriate instructions and training or where the correct
equipment to carry out the task safely is not available; always work in a safe manner and
in accordance with safety instructions, where applicable; use the work equipment supplied
for the job, in accordance with the manufacturer's instructions), and any personal
protective equipment, which the Council deems necessary and has provided; be safety
aware and report any actions to your line manager which will assist the Council to meet
its legal workplace health and safety obligations.
You have the right to cease or direct cessation of unsafe work. In addition, you are always
required to comply with Councils Asbestos Management Plan and Policy.
Compliance & Risk
You will support the team to meet risk management responsibilities under Council’s
Enterprise Risk Management (ERM) Policy and Procedure by identifying and reporting
potential issues in a timely manner.
COMMUNICATION
This position requires regular communication with internal and external customers to
ensure operational service requests are managed in a timely and effective manner. The
ability to understand customer needs and coordinate information, resources and service
requirements across operational teams is essential.
JUDGEMENT & PROBLEM SOLVING
Sound judgement is essential to ensure accurate and timely information is provided to
support service delivery. The role requires problem-solving to respond to operational
issues, prioritise competing demands and address urgent service requirements across
teams.
AUTHORITY
SKILL, EXPERIENCE, QUALIFICATIONS & BEHAVIOURAL COMPETENCIES
ESSENTIAL
• Experience in an administrative or business support role within a complex or multi-
functional environment, with the ability to effectively coordinate tasks and workflows
across teams.
ability to accurately record and summarise meeting minutes and outcomes.
QUALIFICATIONS
• Certificate or qualification in business administration or a related field, or equivalent
demonstrated experience.
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